In this video I go through the why and HOW I sort and decide what to keep, archive, or shred when downsizing my filing cabinet
Today is about setting up a home for all that information that we're bombarded with, but not sure where to keep. Go back to your "TO FILE" tray, and chances are there are items in there like this. You might also have articles or blog posts that you want to read later, how do you keep track of them? And what about that measurement that you need to take to the hardware store?
The best storage and organisation solution for all this and more is a tool called Evernote.
Just like we store our documents in a filing cabinet, each labelled and categorised, we use our brains to store our everyday thoughts, our goals, our memories and our subconscious musings. That’s a lot of stress on one poor brain.
There is so much information available to help in our businesses and lives, and it comes from everywhere! You might have notes from meetings and courses, there are news sites and blogs to keep up with, and I don't need to tell you about your email inbox and social media feeds.
When you think you need to save a document or article for future reference, you need to ask these important questions...
This is the final part of a series where I briefly explain the main systems that can help your personal productivity in the office.
We all keep information for future reference, for just in case. The key is being able to find it again when you need it...
This is part of a series where I briefly explain the main systems that can help your personal productivity in the office.
The third one is Contact Management...
Over the last few months, I have been busily furthering my organising and productivity knowledge with a well respected industry veteran in the US, Barbara Hemphill. I will soon be able to add the title Certified Productive Environment Specialist (CPES) to my accomplishments and it's already given me some really effective extra tools to help my small business clients to manage their information and be more productive.
I have always loved to read. I love a good novel to relax and escape into another world, life or time. I also love reading non-fiction to learn something new. Lately with content marketing, blogs shared on social media and email newsletters, it seems there's always something popping into my inbox that i want to read.
So how to keep up without getting distracted from what you're supposed to be doing? And how to remember those books you see or hear about that you want to read one day?
By keeping a "To-read" list or lists...
Let's face it, most people hate filing. It's boring.
But more than that, one of the common getting stuck points is those documents that don't really fit into any category that you have set up. Sometimes this results in piles of miscellaneous papers or you just put off the filing all together.. And the piles grow.
So how can we avoid this and make filing easier?
Do you wish you were more organised but are just too busy to do anything about it? Maybe you don't see it as high enough priority, after all your clients and getting paid should come first right? Well yes, but here are some reasons why taking some time to get organised first will see you way better off in the long run.
Is your filing cabinet getting a bit jam packed? Or if you're using folders or boxes, are they getting overstuffed?
I can guarantee there are papers in there you don't need to keep anymore, lots of them.