The Final Step in this 7 Step series! Today is all about the little tweaks and adjustments you can make to save more time. We'll look at your tools, apps and software to automate and streamline your workflow. This will allow you to focus on the high impact actions that will help you reach your goals.
Now we can get into the nitty gritty of managing your actual time! The first step in this section of the course is to set up your Calendar. This is a specific home for storing information that relates to a particular date and time.
Today is about setting up a home for all that information that we're bombarded with, but not sure where to keep. Go back to your "TO FILE" tray, and chances are there are items in there like this. You might also have articles or blog posts that you want to read later, how do you keep track of them? And what about that measurement that you need to take to the hardware store?
The best storage and organisation solution for all this and more is a tool called Evernote.
This is about clearing the distracting clutter from your workspace so you can focus. And we'll also start setting up homes for your incoming paperwork and tasks. This way you can find it when you need it and you know exactly what needs to happen with it.
This may not seem like an obvious time saver but trust me, this is the foundation that all the other steps will build on.
Organising a meeting with few different people can be a nightmare!
Specifying a date and time can be tough when everyone's calendar has to be checked and considered. Fortunately, there are a few scheduling apps out there that can help you organize your meeting without spending so much time and energy.
Don't we all feel stressed at times? We get so buried with what we are trying to accomplish and we may not even realise how swamped we are. We get stressed. Some of us may even show some physical symptoms like Nerin here talks about de-stressing techniques.
It's so easy to get caught up in getting everything done in the day to day running of your business. But when was the last time you stopped and made sure you and your team are still working on the RIGHT things?
It's hardly surprising that I would call it a VITAL tool for getting organised. But maybe it's time for a refresher on why we even want to get organised and how an app like Evernote can help you get there...
Aside from new goals etc, January is a great time for having a de-clutter and making space for all that the new year will bring. Of course you can do this anytime of year when you're feeling snowed under too.
Today I am being completely honest about perfectionism. It's good that I have this tendency because it helps me spot it in others and help them get past it. But lately it has stopped me publishing anything on the blog or social media because I couldn't figure out how to get it "Just right".
I don't know about you but I LOVE finding out about apps that can make my life easier. I do alot of work on my phone these days. Trying to sneak in little bursts of productivity, between chasing around my toddler and otherwise keeping life moving.
So to share and inspire you, today I'm sharing my 5 favourite apps for getting things done on the go.
From those who aren't familiar, I often get asked, what does Evernote do? A lot of people have heard of it, or maybe even downloaded it but haven't really put it to use yet. And I know when I first discovered the app (pre-installed on a laptop I bought in 2009!) I thought "hmm this looks interesting and useful but what should I use it for?"
It's one of those tools that is such a blank canvas and so flexible that it can sometimes bring on a case of writers block!
So let's look at just some of the ways I have seen Evernote used and how I use it myself for my business.
Most people receive more emails each day than they'd like. And we all know that an overflowing inbox can cause stress and overwhelm. It can make it hard to find the important emails that you need to respond to. So the first simple thing you can do to reduce some of that email clutter is to get rid of the newsletters and junk mail! Watch the video or read the steps below.
If you're dreading getting ready for your accountant, then it's extra reason to check out the tips I have for you today.
The new financial year is a great chance to review your P&L for the year gone and plan how you'll get a jump on the new one. But I also want to remind you to make a fresh start of your filing. So you can cruise through the next 12 months knowing exactly where to put anything tax related. AND you can feel super clever and calm when it comes to tax time next year.
We all start a new year with the best intentions to be more organised and do great work and help more people, don't we? But then you get back in to the office and everything has piled up .... It can be very overwhelming and you feel like you're falling behind before you even begin.
So today I'm share my steps for starting the new working year on the right foot!
I've been walking around lately like the shoemaker with crappy, worn out shoes. Not so much with physical clutter (though there are plenty of toys around the house). But my head has been overflowing with ideas and wishes for how I want my biz and life to look in the future. I just haven't been able to put the pieces together or known where to start or how I would find time to do it all!
I've been playing with trying to plan and set goals for weeks and was just overwhelmed. But this morning something changed...
Just like we store our documents in a filing cabinet, each labelled and categorised, we use our brains to store our everyday thoughts, our goals, our memories and our subconscious musings. That’s a lot of stress on one poor brain.
I like to say, mess is an inevitable consequence of an amazing creation. Ever had an evening playing Masterchef, created a killer three course menu, and been left with no mess? Probably not. The same goes for your home and work life. Think your desk will be clutter-free while you build your empire and kick your goals? Of course not - but there are some techniques you can employ to keep your organisational skills in check, and the benefits will go beyond your desk drawers.
If your computer is getting slow, one of the reasons could be that your hard drive is getting full. Things that take up the most space can be photos, videos, music or software programs.
Getting rid of Software that you're not using is an easy way to free up a chunk of hard drive space if you know your hard drive is getting full. It's also great if you're sick of your desktop screen and start menu being cluttered with icons for programs that you never use.
There is so much information available to help in our businesses and lives, and it comes from everywhere! You might have notes from meetings and courses, there are news sites and blogs to keep up with, and I don't need to tell you about your email inbox and social media feeds.
When you think you need to save a document or article for future reference, you need to ask these important questions...
During my first conversation with new clients, I ask them to explain their challenges and what they need help with. Very often they end up explaining some event that has occurred that was the beginning of the problem (whether they were conscious of it or not). While I have always been understanding of the effects these types of events, my recent bout of morning sickness has given me a whole new personal perspective on it.