The Best Way to Manage Random notes and papers - with Evernote

The Best Way to Manage Random notes and papers - with Evernote

Today is about setting up a home for all that information that we're bombarded with, but not sure where to keep. Go back to your "TO FILE" tray, and chances are there are items in there like this. You might also have articles or blog posts that you want to read later, how do you keep track of them? And what about that measurement that you need to take to the hardware store?

The best storage and organisation solution for all this and more is a tool called Evernote. 

How to Use Lastpass for speedy access to your passwords

How to Use Lastpass for speedy access to your passwords

This is the second of 7 Steps to Save Time and be free from Overwhelm.

We'll tackle the dreaded PASSWORD. This is one of my favourite tips to share as almost everyone finds it SUPER useful. (Unless they are already using this or something similar)

Let's dive in. 

Make Booking Meetings Easy: Meeting Apps Introduction

Make Booking Meetings Easy: Meeting Apps Introduction

Organising a meeting with few different people can be a nightmare!

 Specifying a date and time can be tough when everyone's calendar has to be checked and considered. Fortunately, there are a few scheduling apps out there that can help you organize your meeting without spending so much time and energy.

5 must have iPhone apps for Productivity

5 must have iPhone apps for Productivity

I don't know about you but I LOVE finding out about apps that can make my life easier. I do alot of work on my phone these days. Trying to sneak in little bursts of productivity, between chasing around my toddler and otherwise keeping life moving.

So to share and inspire you, today I'm sharing my 5 favourite apps for getting things done on the go.

How you can use Evernote to improve your Small Business Systems

How you can use Evernote to improve your Small Business Systems

From those who aren't familiar, I often get asked, what does Evernote do? A lot of people have heard of it, or maybe even downloaded it but haven't really put it to use yet. And I know when I first discovered the app (pre-installed on a laptop I bought in 2009!) I thought "hmm this looks interesting and useful but what should I use it for?"

It's one of those tools that is such a blank canvas and so flexible that it can sometimes bring on a case of writers block! 

So let's look at just some of the ways I have seen Evernote used and how I use it myself for my business. 

3 Options to Deal with Newsletters and Declutter your Emails

3 Options to Deal with Newsletters and Declutter your Emails

Most people receive more emails each day than they'd like. And we all know that an overflowing inbox can cause stress and overwhelm. It can make it hard to find the important emails that you need to respond to.  So the first simple thing you can do to reduce some of that email clutter is to get rid of the newsletters and junk mail! Watch the video or read the steps below.

A simple checklist for a new financial year

A simple checklist for a new financial year

If you're dreading getting ready for your accountant, then it's extra reason to check out the tips I have for you today.

The new financial year is a great chance to review your P&L for the year gone and plan how you'll get a jump on the new one. But I also want to remind you to make a fresh start of your filing. So you can cruise through the next 12 months knowing exactly where to put anything tax related. AND you can feel super clever and calm when it comes to tax time next year.

Is your computer getting slow? Try this!

Is your computer getting slow? Try this!

If your computer is getting slow, one of the reasons could be that your hard drive is getting full. Things that take up the most space can be photos, videos, music or software programs.

Getting rid of Software that you're not using is an easy way to free up a chunk of hard drive space if you know your hard drive is getting full. It's also great if you're sick of your desktop screen and start menu being cluttered with icons for programs that you never use.

What I love about Google Calendar

What I love about Google Calendar

One of the key ways to get your life organised is to be in control of your time. Whether it's making plans with friends, important business meetings or your next hair appointment, it's just so comforting being able to look ahead, make sure you're available and know that you won't forget when that date comes around. 

Prepare for time off work to reduce stress later

Prepare for time off work to reduce stress later

This is the time of year when a lot of us are about to take some time off work to spend with family for Christmas. Whether you are self employed or work for someone else, there are a few things you can do to prepare for time off to so you can relax properly, not let anyone down and not be even more stressed when you get back to work.

Great Biz uses for Evernote Reminders

Great Biz uses for Evernote Reminders

I love how I can add a note or pic for future reference in Evernote no matter what device I am using or where I am.

The problem with this is, even if your notes are fairly well organised in notebooks or with tags, you can forget to go back and look at these great ideas and then what's the point of having them?

To-Do Lists - Part 4: Prioritising and Getting it Done

I am a constant student of productivity and time management. I'm always reading and looking for ways to be more efficient and keep on top of what I need to get done. 

Here are some articles I've been reading lately that have some more great tips on keeping and prioritising your todos.

To-Do Lists - Part 3: Apps & Technology

With smartphones so popular, there are literally hundreds of apps available to keep track of lists, tasks and appointments. And because you always have your phone with you, it's perfect for capturing notes or to-dos when you think of them, and to always be able to access your to-do list when you are ready to tackle it.

Digital Filing with Evernote

So much of the information we have coming at us these days is via some digital medium. Whether its a bill or quote emailed to us, an article read online or a picture that we want to save for future reference. So how do you save all this info in a way that you can find it when and where you need it?

My preferred method is with an app called

Evernote

. It's so easy to learn, it's convenient and it's free (unless you become are really heavy duty user but even then it's quite reasonable).

evernote digital storage
evernote digital storage

Easy ways to capture info

When you come across something that you want to save for future reference, no matter where you are or what it is, you can add it to Evernote!

There are free apps for Windows, Mac, iPhone, iPad and Android, or you can just log in to the website on any computer. Whichever device you use, it all syncs to the cloud. You even get a special email address set up so you can forward emails to it and it appears as a new note in Evernote!

What can you capture?

Type text, take a photo, record an audio note, clip info from a website, import a photo from your phone or save PDFs to read later.

Organising all that Info

Everything you put into Evernote becomes a "note". You can sort your notes into "Notebooks" which are just like folders. Add extra text or images to existing notes and you can also add "tags" to notes to help you sort them and find them later. You can make it as basic or complicated as you want but a good way to set it up, as with any filing, is to think about how you would search for it later.

Finding it again

One of the great features in Evernote is the search that lets you find a word that appears in your note, even if its an image! So for example if you take a photo of a recipe from a magazine, you can search for one of the ingredients and Evernote will still find it!

I have so many uses for Evernote! Including:

  • Recipes - with notes added about how good it is and pics of the end result
  • Photos of dresses or furniture that I like - can add the details of where to buy from
  • Receipts that I need to keep for product warranties - whether from an email or just a photo of the cash receipt
  • Contact info - Photos of business cards or information clipped from a website
  • Travel itineraries and information - booking numbers, ideas of places to visit, weather forecasts, packing checklists
  • Instruction manuals for gadgets - You can download these from the manufacturers website and throw out the paper version
  • To-do lists - sometimes I even make a wishlist so that next time someone asks what I want for my birthday there are no more mind-blanks! 

I don't know how I managed before I found Evernote, how do you keep track of things you want to remember later?

4 Tips for Organising your Digital Photos

Alot of us use the camera in our smartphone now for everyday snapshots. It makes it easy to show them to others as they're right there in your pocket. But for those special occasions and holidays, we want better quality photos, so out comes the trusty digital camera. I'm someone who has always loved to take photos, my family sometimes calls me "the papparazzi" at special occasions, so having a way of keeping track of all those photos is really important.

Do you still have photos from Christmas or your last holiday still on your camera? Or maybe you've got a heap of photos from all different events jumbled up in the same folder on your computer?

It's easy enough to get motivated to transfer your pics to the computer because you want to see them on a bigger screen and see which ones really turned out well. There are a couple of extra steps though, that are quick and easy and if followed every time, will save alot of messing around searching for lost photos later.

Create a new folder for each occasion

I always organise my photos in folders in Windows. There are plenty of photo programs out there that have an organising component but some of them duplicate or resize your photos when you don't want to, and also sometimes software gets outdated. A simple folder in Windows (or Mac OS) will always be compatible later on. So I set up a folder for each different group of photoswithin the main "Photos" folder. How you want to categorise them is totally up to you and how you think you're likely to look for them later. It could be by date, event, place, people etc.

Give the folders meaningful names

For naming the folders, I use a system that includes the date and the event name. It goes:

 [YEAR]-[MONTH] - Event name

, so for example 

2012-08 - Mums birthday

. So if you sort your folder by name, the dates are going to all group together but I can also search by name if I'm looking for birthdays etc. If I have lots of miscellaneous pics from a period of time, I'll just call it 

2012-08 - mixed

digital organising
digital organising

Delete the Dodgy Photos

This is one I have always struggled with, but if a photo is out of focus, overexposed, or someones head is cut off, then you are never going to print or display it anywhere, so it's just taking up valuable hard drive space. Hit Delete! Once you get past the initial hesitation it starts to feel good to get rid of that photo clutter. What you are left with is a folder of photos that you are proud to show off and won't bore your friends to tears.

professional organiser
professional organiser

Clear your memory card

Finally, once you've transferred your pics and you've made sure they are stored safely, make sure your memory card goes back in your camera and is erased, ready for the next photo opportunity. This way you won't be accidentally transferring and storing the same photos twice because you forgot you already did it. This is also a good time to charge your camera battery so it's ready to go at a moments notice.

Happy snapping!